Executive Assistant & People Operations

We are looking for an exceptional Executive Assistant & People Operations professional to join our People team.
In this role, youll provide dedicated executive support to our CEO while playing a key role in People Operations and the day-to-day employee experience. Youll work closely with the HR Manager and Office Manager to help ensure smooth business operations, support employees throughout their journey, and contribute to a positive, well-organized workplace.
This is a hands-on, dynamic role for someone who enjoys balancing executive support, people-focused responsibilities, and office operations in a fast-paced global environment.
If youre highly organized, proactive, resourceful, and thrive in an environment where no two days look the same, wed love to meet you.
This role is ideal for someone who enjoys variety, loves working with people, and takes pride in keeping both executives and the workplace running smoothly.
Responsibilities
Executive Support
Manage the COOs complex calendar and meetings across multiple stakeholders and time zones.
Coordinate internal and external meetings, ensuring smooth scheduling, follow-up, and execution.
Arrange domestic and international business travel, including flights, hotels, transportation, and itineraries.
Track action items and proactively follow up with stakeholders to ensure timely execution.
Prepare meeting materials, presentations, and supporting documents when needed.
Provide day-to-day executive and administrative assistance, helping manage priorities and keep a busy schedule running smoothly.
Anticipate needs, solve problems proactively, and maintain a high level of professionalism, discretion, and organization.
People Operations & HR Administration
Coordinate employee onboarding and offboarding processes.
Assist the HR Manager with day-to-day HR administration and People Operations activities.
Maintain employee documentation and support HR processes throughout the employee lifecycle.
Coordinate employee experience initiatives, including birthdays, holidays, gifts, recognition programs, and company events.
Coordinate interview schedules, prepare meeting rooms, and ensure an outstanding candidate experience.
Welcome candidates, visitors, business partners, and guests, creating a professional and welcoming experience.
Office Operations
Partner closely with the Office Manager to ensure the smooth day-to-day operation of the office.
Coordinate employee travel arrangements, parking requests, office supplies, and operational needs.
Manage meeting room calendars and assist with meeting logistics.
Provide day-to-day operational support to employees across the organization.