PA & Office Manager

An innovative and growing passionate international gaming studio looking for an experienced PA & Office Manager.

The position holder is responsible for the smooth running of the office, helping to improve company procedures and day-to-day operation. They will be required to manage the C-levels' calendars including scheduling meetings and appointments. The position holder will be expected to provide general administrative support to the company's employees, making office supplies arrangements and site management.

Main duties of the job

Calendars and Email Management

Organizing meetings and appointments for the C-levels by managing their calendars and making judgements about the urgency and appropriateness of the calendars requests.
Dealing with mail correspondence as appropriate, highlight urgent emails and responding to internal and external queries.
Arranging and booking travel, venues, events, lunches etc.
Convening and organizing events.

Meetings and Communication

Responsible for communicating and coordinating with all resources and individuals necessary to undertake duties of the role.
Providing and receiving complex and confidential information and disseminating appropriately.
Organizing, producing and recording meeting agendas and action logs
Managing databases and other resources with an advanced level use of IT packages including Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
Screen communications and identify priority correspondence, using own judgement to make initial responses, consulting and following up email and letter correspondence as appropriate and maintaining appropriate confidentiality.
Preparation of the meeting rooms and hospitality arrangements.
Person Specification
Experience:
Essential
Experience of organizing meetings
Knowledge of administrative management practices and procedures
Desirable
Experience of working within gaming sector
Skills and Ability
Essential
Ability to use IT and databases to store, retrieve and analyze data effectively
Communication skills - ability to communicate effectively both verbally and in writing
Ability to build and maintain relationships with colleagues and external stakeholders
Understanding and strict adherence to data protection principles and confidentiality
Ability to deal with working in a changing and responsive environment.