Executive Personal Assistant – Part-Time

We are looking for a highly organized, proactive, and hands-on Executive Personal Assistant to support the CEO and help manage the day-to-day administrative and operational needs of the office.

This is a hands-on, all-around role for someone who is positive, resourceful, takes initiative, and is comfortable handling a wide variety of tasksת from scheduling meetings and working with suppliers to purchasing, basic bookkeeping, and taking care of things that need to get done both inside and outside the office.

• Managing and coordinating the CEO’s calendar, meetings, calls, and appointments.
• Handling day-to-day administrative and office operations.
• Managing relationships and communication with suppliers and service providers.
• Purchasing office supplies, equipment, and other items according to the company’s and CEO’s needs.
• Handling invoices, payments, expense tracking, and basic bookkeeping tasks.
• Taking care of various administrative tasks both inside and outside the office as needed.
• Following up on tasks, orders, payments, and open items to ensure everything gets done.
• Providing personal and executive assistance to the CEO as required.
• Helping solve day-to-day operational and administrative issues independently.
• Supporting the team with ad-hoc tasks and projects as needed.

• Proactive, positive, and hands-on personality.
• Highly organized with strong attention to detail.
• A true “can-do” person who is not afraid to roll up their sleeves and handle whatever needs to be done.
• Able to work independently, prioritize tasks, and manage multiple responsibilities.
• Strong communication and interpersonal skills.
• Reliable, trustworthy, and highly discreet.
• Comfortable working with suppliers, service providers, and external partners.
• Good computer and Office/Google Workspace skills.
• Basic bookkeeping/accounting experience — a strong advantage.
• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similar role - an advantage.

Part-time | Office-based

This role is ideal for someone who enjoys variety, takes ownership, and likes being the person who makes sure things simply get done.