Executive Administrative Assistant

Key Responsibilities:

• Provide high-level, confidential administrative support to senior leadership in a dynamic global environment.
• Expertly manage complex calendars, prioritize competing demands, and coordinate internal and external meetings with exceptional attention to detail.
• Prepare and process expense reports and invoices in compliance with company policies.
• Support and coordinate special projects and strategic initiatives on behalf of senior leadership.
• Arrange and manage executive travel logistics, including accommodation, visas, and detailed itineraries, in coordination with the global travel manager.
• Provide administrative support to the Finance function, including coordination of leadership meetings, agenda preparation, material collection, attendance tracking, and follow-up on action items and deliverables.
• Support the planning and execution of departmental events and activities.
• Coordinate and support leadership meetings, management forums, conferences, offsites, and corporate events, including logistics, communications, materials, and follow-up activities.
• Provide administrative and coordination support to the Strategy & Executive PMO function, including meeting management, preparation of materials, and follow-up on strategic and cross-functional initiatives.
• Collaborate with Marketing, Corporate Communications, and PR teams on conferences, external events, and executive engagements, supporting logistics, schedules, and communication materials.

Qualifications & Skills:

• At least 5 years of proven experience as an Executive Administrator supporting senior leadership, preferably in a fast-paced global environment.
• Native-level Hebrew and fluent English, both written and spoken. Spanish is an advantage.
• High proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience working with SAP systems is an advantage.
• Exceptional organizational and time management skills with strong attention to detail.
• Proven ability to handle sensitive and confidential information with the highest level of discretion and professionalism.
• Strong interpersonal and communication skills, with the ability to build effective relationships with colleagues, managers, and external stakeholders.
• Proactive, resourceful, and self-motivated, with the ability to anticipate needs and solve problems independently.
• Flexibility in working hours and availability for occasional after-hours support.