Office Manager and Executive Assistant

Position Summary:

Binder & Partners’ multi-family office is recruiting an experienced Office Manager to join its team. This role is central to the day-to-day operations of the family office, acting as the operational and back-office hub that supports the CEO and Family Officers across all ongoing cases.

The Office Manager will be deeply involved in the operational follow-up of all matters handled by the firm, ensuring continuity, accuracy, and timely execution across multiple stakeholders.

The ideal candidate is a professional, friendly, highly organized, detail-oriented, proactive, and driven individual with a strong desire for excellence and reliability.

Responsibilities:

• Act as the central back-office and operational coordinator for all ongoing cases, ensuring end-to-end follow-up, smooth execution, and coordination between the CEO, Family Officers, and external stakeholders.
• Provide day-to-day administrative and operational support to the CEO and the Family Officers.
• Track each case and its milestones, proactively following up with internal team members and external parties to ensure deadlines are met, and nothing falls through the cracks.
• Send documents to clients, track signatures, and ensure banks and counterparties execute instructions correctly.
• Communicate with banks, insurers, and asset managers to request, transmit, and follow up on information.
• Assist with research, preparation of files, calls, and ad-hoc operational tasks related to client matters and internal projects.
• Handle recurring monthly tasks, including document updates and preparation of client reports.
• Oversee scheduling, travel arrangements, invoice processing, expense reimbursements, and daily office operations (mail, couriers, phone calls, office supplies).

Skills:

• Native-level French, fluent Hebrew, professional working proficiency in English.
• Strong organizational skills with the ability to manage multiple cases and priorities simultaneously.
• Excellent attention to detail and follow-through.
• Ability to work autonomously while coordinating effectively with multiple stakeholders.
• High level of discretion, reliability, and professionalism.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Comfortable working with AI tools to improve efficiency, research, drafting, and task execution.

Profile:

• At least 2 years of experience as an Office Manager, Executive Assistant, or in a similar operational role.
• Experience in a financial, legal, consulting, or professional-services environment is a strong plus.

This role requires a proactive mindset and the ability to work effectively in a fast-paced, detail-driven environment.

Please upload your resume only if you respond to these criteria.