Personal Assistant

We are seeking a highly organized and discreet Personal Assistant to provide dedicated support to one of our key private investors and his family. The successful candidate will be responsible for managing schedules, coordinating various activities across multiple companies, and handling a range of personal matters with the utmost professionalism and confidentiality.

This is a part-time position, requiring a 70% commitment, with high flexibility, WFH mostly (1-2 a week from the office), offering a salary of 8000 NIS, with all social benefits.

Responsibilities:

• Time and Calendar Management: Efficiently manage schedules and calendars across various companies associated with the same individual.
• Appointment Coordination: Coordinate and schedule meetings, ensuring seamless communication between different entities.
• Travel and Accommodation Arrangements: Handel the booking of flights and accommodations for the private investor and their family.
• Personal Affairs Management: Attend to personal matters, including but not limited to family travel arrangements, insurance, domestic vacations, scheduling appointments with government bodies, and addressing personal needs (e.g., passport issuance).
• Financial Administration: Oversee and manage accounts, ensuring accuracy and compliance. While the private investor may handle day-to-day financial matters, occasional collaboration may be required for certain financial activities.
• Logistics and Operations: Manage logistics and operational tasks, such as courier services, document signatures, catering arrangements, and organizing parking for meetings.

Requirements:

• At least 1 year of experience as a Personal/ Executive Assistant or in a similar role.
• Excellent time management and organizational skills, including the ability to prioritize tasks.
• Creative and resourceful mindset
• Availability to handle urgent matters after formal business hours, per need.
• Proficiency in Office applications: Outlook, Word, Excel, and PowerPoint
• Sensitivity, courtesy, task prioritization, organizational skills, representativeness, and professionalism are essential.
• Trustworthiness and discretion are paramount.

This role involves not only paperwork and coordination but also representation and interaction with key stakeholders in the various companies associated with the private investor. The successful candidate will be a reliable and dedicated individual capable of handling diverse responsibilities with finesse. If you possess the necessary skills and meet the requirements, we invite you to apply for this challenging and rewarding position.