Office Manager & HR Admin (Maternity Leave Replacement)

Description

About us:

Penlink is a global leader in digital intelligence solutions. Our advanced technologies simplify complex data, empowering public safety organizations to make informed decisions quickly and effectively. We believe in the power of data-driven intelligence to accelerate clarity in decision-making for global security, strategic operations, and the most critical missions. Headquartered in the US with offices worldwide.

About the Role

We are seeking a highly organized and proactive Office Manager & HR Administrator to join our team temporarily as a maternity leave replacement. The role is central to ensuring the smooth day-to-day operations of our office while providing essential support to the HR department and all company teams

Key Responsibilities

Office Management

Oversee day-to-day office operations to ensure a professional, efficient, and welcoming environment.
Manage office inventory, including supplies, kitchen stock, and equipment; coordinate procurement as needed.
Supervise and coordinate the cleaning staff to maintain a high standard of cleanliness and order.
Liaise with vendors, service providers, and building management to ensure seamless facility operations.
Handle travel arrangements and logistics for employees, guests, or company events when required.

Administrative Support

Provide administrative assistance and calendar management for senior management.
Manage meeting room bookings, coordinate internal events, and support company-wide initiatives.
Act as the primary point of contact for all general office inquiries and needs.
Assist with onboarding processes for new employees
Support employee welfare, including company events, HH, and wellness activities.
Requirements
High service orientation and a “can-do” attitude with excellent interpersonal skills.
Fluent English (both written and spoken).
Proficiency in Outlook and Microsoft Office Suite (Word, Excel, PowerPoint).
Strong organizational skills and attention to detail.
Ability to multitask and prioritize in a dynamic environment.
Previous experience in office management or HR administration – an advantage.