Office Administration Manager

We’re on the lookout for a highly organized, proactive, and experienced Office Administration Manager to be the heartbeat of our growing office in Ra’anana.

This is a full time, on-site position in Ramana, for immediate.

This role goes beyond just keeping things running — you’ll lead administrative and operational processes, oversee travel logistics, drive efficiency across teams, and foster a positive, engaged workplace culture.

If you're fluent in English and Hebrew, love structure, have an eye for detail, and can juggle vendors, budgets, and birthday balloons all in the same day — this one’s for you.

What You’ll Be Doing:

Office Operations & Facilities

• Manage daily office administration to ensure a smooth, efficient, and inspiring environment
• Maintain vendor relationships, office contracts, and ensure cost-effective, high-quality services
• Oversee supplies, equipment, and office upkeep to support productivity

Cross-Functional Administration

• Serve as a liaison between departments to streamline processes and improve internal communication
• Lead onboarding and offboarding logistics, workspace planning, and access management
• Support internal communication initiatives and help strengthen company culture

Digital Tools & Workflow Management

• Implement and optimize tools like Office 365, SharePoint, Teams, copilot
• Proficiency in AI tools
• Identify inefficiencies and recommend improvements to administrative workflows

Travel & Logistics

• Plan and manage complex travel arrangements, including flights, accommodation, visas, and transport
• Ensure efficient travel tracking and reporting

Culture & Engagement

• Coordinate team events, celebrations, and company-wide offsites
• Create a welcoming, engaging atmosphere that enhances employee experience

Budgeting & Cost Control

• Track office-related budgets, manage expenses, and support accurate reporting
• Work closely with finance to ensure alignment and accountability

Compliance & Safety

• Maintain compliance with local safety and regulatory standards
• Oversee emergency protocols and serve as the office point of contact for safety

What We’re Looking For:

• Fluency in Hebrew and English (written and spoken) – required
• Fluency or working knowledge of Spanish – advantage
• Proven experience in Office Administration, Operations, or Facilities Management roles
• Tech-savvy with strong knowledge of Microsoft Office, SharePoint, Teams.
• Experience coordinating travel and executive-level logistics
• Highly organized, hands-on, and solution-oriented
• Strong interpersonal and communication skills
• Budget and expense tracking experience

Why Join Us?

You’ll be part of a collaborative, fast-paced team where operational excellence is valued and recognized. This is a high-impact role with plenty of room for growth, innovation, and ownership.

Ready to lead the charge in keeping our operations smooth and our team supported? Apply now!