Office Manager & Operations Specialist

We are seeking a highly motivated, resourceful, and detail-oriented Office Manager & Operations Specialist to provide essential temporary coverage during a maternity leave period. This pivotal role is the heart of our office, ensuring smooth daily operations and a positive work environment. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and possesses exceptional organizational and interpersonal skills.

Requirements:

1-2 years of experience in operational management in an office environment or similar settings - MUST.
Excellent communication and interpersonal skills in English and Hebrew, with a service-oriented approach - MUST.
Exceptional organizational and multitasking abilities.
Ability to work in a dynamic, fast-paced environment, working well under pressure.
Experience in vendor management and negotiation.
Strong proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) and other relevant office management software.

Responsibilities:

Manage day-to-day office operations, maintaining a clean, organized, and efficient workspace.
Act as the primary point of contact for internal staff, external service providers, and building management, including leading logistic negotiations.
Proactively monitor and manage inventory of office supplies, kitchen stock, and equipment, ensuring timely ordering and avoiding shortages.
Oversee incoming and outgoing mail, shipments, general office maintenance requests, and manage meeting and booking logistics.
Supporting internal company events and social activities as a member of the Operations & Employee Experience Team.
Maintain and manage various records and documentation.