Reception & Office Coordinator

EZMEMS is a growing deep tech company developing advanced sensing technology that enables Physical AI. Our multisensing solutions capture reliable data from real-world processes, supporting smarter AI decisions across a wide range of industries.

About the role

We’re looking for an organized, proactive, and service-oriented Reception & Office Coordinator to support our team in Caesarea Business Park. This role is based at the reception desk. You’ll be the first point of contact for visitors while coordinating day-to-day office operations and providing administrative support to management and the team.

Your responsibilities

• Manage the reception desk, welcome visitors, and handle phone and email inquiries.

• Maintain an organized, welcoming, and professional office environment.

• Coordinate suppliers, order office supplies and refreshments, and arrange maintenance.

• Provide administrative and executive assistant support to management, including task follow-up.

• Manage calendars, schedule meetings, and coordinate meeting rooms.

• Organize accounting documents and prepare materials for bookkeeping.

• Support employee onboarding and help organize employee activities and company events.

• Arrange domestic and international travel and accommodation as needed.

Requirements

• Previous experience in administration or office management — required.

• Proficiency in Microsoft Office — required.

• Strong written and spoken Hebrew and English.

• Discretion and the ability to handle confidential information professionally.

• Excellent organizational and planning skills, including prioritizing tasks and following through.

• Ability to work independently, take initiative, and solve problems with attention to detail.

• A strong service mindset, excellent interpersonal skills, and a positive approach to teamwork.

An advantage

• Familiarity with Priority ERP.

• Bookkeeping knowledge or experience.

Location and working hours

This is a full-time, on-site position at Caesarea Business Park, Israel.

Working hours: Sunday–Thursday, 08:00–17:00.

We welcome applications from candidates of all genders.