Personal Assistant & Office Manager

Personal Assistant & Office Manager
Description

We are seeking a highly experienced and dynamic Personal Assistant to the CEO who will also manage the daily operations of our office. This dual-role demands exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-energy environment. The ideal candidate will have extensive experience supporting C-level executives in fintech, startups, or hi-tech industries, coupled with a proven track record in managing office logistics and team well-being.

Key Responsibilities

1. Executive Support:

Fully manage the CEO's diary, including scheduling, prioritizing, and coordinating complex meetings with multiple stakeholders.
Plan and oversee intricate travel arrangements, including flights, hotels, agendas, and logistics for international and domestic trips.
Prepare materials for meetings, presentations, and events, ensuring accuracy and readiness.
Provide personal assistance to the CEO, managing both professional and occasional personal tasks.

2. Office Management:

Oversee all aspects of office operations, including vendor contracts, office supplies, and maintenance.
Ensure the well-being of the team by organizing employee-related logistics, such as facility needs and event planning.
Maintain a welcoming and professional environment for guests and employees.
Personally handle hospitality needs for office visitors, including refreshments and preparation.

3. Leadership and Problem Solving:

Take the lead in resolving emergencies and critical issues, ensuring minimal disruption to the CEO and the team.
Proactively manage challenges, including last-minute changes, tight deadlines, and complex scheduling conflicts.
Coordinate with vendors and internal stakeholders to ensure seamless day-to-day operations.

Requirements

Experience : Minimum 3 years as a Personal Assistant to a CEO, preferably in fintech, startups, or hi-tech industries.

Skills :

Expert in managing Outlook calendars and coordinating large-scale, multi-participant meetings.
Proven ability to multitask and manage competing priorities effectively.
Strong problem-solving skills, with the ability to adapt to rapidly changing circumstances.
Exceptional discretion and confidentiality in handling sensitive information.
Languages: Fluent in English (additional languages are a plus).
Attributes: Proactive, assertive, detail-oriented, highly efficient, and a positive team player.

Work Environment

Hours: Full-time, on-site, with availability to respond to CEO needs around the clock.
Culture: High-energy, fast-paced, and mission-driven environment with an emphasis on collaboration and excellence.

What We Offer

A vibrant and supportive team environment.
Opportunities to work closely with a dynamic CEO and leadership team.
A role where you can make a tangible impact on both company operations and executive success.
Job ID 82.84E