Operations Office Manager

Description:

Exodigo is the leading underground mapping solution for non-intrusive discovery. Our platforms combine multi-sensor fusion, 3D imaging, and AI technologies to create complete, accurate underground maps that enable confident decision-making for customers across the built world. We transform the project lifecycle for our customers, who include key community stakeholders in the utilities, transportation and government sectors.  

We are experiencing sky-rocketing growth and closed a historically large $96M Series B round in July of 2025. 

We are looking for someone to join our amazing adventure! We are looking for a super-responsible and hands-on, people person, energetic, and highly organized Operation Office Manager to join us at Exodigo for an interesting, challenging, and dynamic position. In this role you will be responsible for the on-going, end-to-end office management of Exodigo’s Operation Department as well as supporting administration of operations, employees, and other departments in various areas and more. 

The position requires on-site work five days a week. 

Key responsibilities: 

• Day to day: Manage and handle all day-to-day office routine to make sure that all run smoothly – ordering, receiving, and monitoring supplies, groceries, bills, equipment, errands, cleaning, maintenance etc. 
• Vendor & Supplier Relations: Build and maintain long-term relationships with vendors and suppliers to ensure timely delivery of materials and smooth operations. 
• Safety & Compliance: Manage safety procedures, training, and certifications for field operations employees. 
• Budget & Resource Management: Administer the budgets for office supplies, equipment, company vehicles, food, clothing, and other operational resources, ensuring optimal allocation and usage. 
• Fleet Management: Oversee all operations related to company cars, including leasing agreements, tolls, fuel, parking, and driving reports, ensuring compliance with internal policies and cost efficiency. 
• Employee Welfare: Creating and maintaining a healthy work environment: office holiday decorations, design and offsites events. 
• Equipment: Maintaining accurate stock levels and managing orders for field wear, ensuring that all items are available when needed. This includes monitoring inventory, coordinating with suppliers, processing requests, and keeping records up to date to support smooth operations for field teams 
• Attendance: Ensuring employees work hours and benefits are accurately recorded and maintained.

Interfaces: 

• Finance Department: Coordinate with the finance team to manage budgets, optimize expenditure and improve payment processes. 

• Legal Team: Collaborate with the legal department to review new contracts and agreements, ensuring compliance with company policies and industry laws. 

• Project Managers: Work closely with operations project managers to provide employee work approvals, records, and compliance documentation. 

• HR Department: Partner with HR to ensure adherence to company policies and align working conditions. 

• Supply Chain Department: Coordinate with the purchasing team to manage new suppliers, create purchase orders, and ensure smooth acquisition of required goods. 

• Two years of experience in a similar role in High-Tech company 
• Strong organizational management and planning skills 
• Basic skills in Microsoft Excel and Word 
• Excellent communication & interpersonal skills 
• Excellent multi-tasking skills 
• Ability to work independently or collaboratively. 
• Team player with a positive “can do” attitude. 
• Challenge solver. 
• Self-management skills 
• English- High level