Recruitment Operations & HRIS Coordinator

Love making things run smoothly, organizing complex processes, and finding smarter ways to work?

We're a growing boutique HR & Recruitment firm working with some of the most exciting startups, and we're looking for a smart, highly organized, tech-savvy Recruitment Operations & HRIS Coordinator to join our team.

This is a key role at the heart of our recruitment operations, combining recruitment systems, data management, project coordination, process improvement, and AI.

You'll work closely with our recruiters, keep recruitment processes running efficiently, and play an active role in a large-scale recruitment project in the US.

If you're someone who loves technology, takes ownership, and makes sure nothing falls between the cracks, we'd love to meet you!

What You'll Do

• Own and maintain recruitment workflows and candidate data in Comeet.
• Track multiple recruitment pipelines and ensure candidate information is accurate and up to date.
• Support recruiters with candidate management, follow-ups, and day-to-day operations.
• Coordinate interviews and communication between candidates, recruiters, clients, and hiring managers.
• Build and maintain Excel and Google Sheets trackers, reports, and recruitment data.
• Support a large-scale US recruitment project, tracking positions, candidates, progress, and deliverables.
• Monitor recruitment KPIs and provide visibility into pipeline performance.
• Explore and implement AI tools, automation, and smarter workflows.
• Improve recruitment systems, processes, and operational efficiency.
• Identify bottlenecks, solve problems proactively, and make sure nothing gets overlooked.
• Help build scalable processes as the team continues to grow.

What We're Looking For

• Experience in Recruitment Operations, HRIS, Recruiting Coordination, HR Operations, Project Coordination, or a similar role.
• Strong Excel / Google Sheets and data management skills.
• Experience working with an ATS; Comeet experience is a strong advantage.
• Highly tech-savvy, with the ability to learn and implement new systems quickly.
• Strong interest in AI, automation, and process improvement.
• Excellent organizational skills, accuracy, and attention to detail.
• Proactive, independent, and comfortable managing multiple tasks and priorities.
• Strong ownership and a problem-solving mindset.
• A collaborative team player who enjoys supporting others.
• Excellent English, including strong written communication.

Why Join Us?

• Work closely with a boutique recruitment team supporting innovative startups.
• Gain exposure to international recruitment through a major US hiring project.
• Take ownership of recruitment systems and operational processes.
• Introduce AI and automation tools that make a real difference.
• Grow your responsibilities and impact as the company expands.

Position Details

• Freelance engagement
• 50% position
• Opportunity to grow quickly in scope and responsibility

If you're organized, tech-savvy, proactive, and passionate about improving the way teams work, we'd love to hear from you!

Apply now!