Administrative Assistant

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

Medtronic’s Herzliya R&D site, develops medical technologies for lung procedures and is advancing the future of robotic surgery. This is an onsite role based in Herzliya, Israel, supporting a collaborative, fast-paced research and development environment.

The Office Administrator partners with employees, managers, Human Resources, Finance, suppliers, and service providers to deliver effective site operations and a positive employee experience. The role coordinates employee engagement, facilities and environmental health and safety activities, purchasing, logistics, payroll inputs, and employee onboarding and offboarding while ensuring compliance with company policies and applicable regulations.

Primary Responsibilities:

• Manage daily office administration, document control, office and kitchen supplies, groceries, contractors, and supplier relationships.
• Create and manage employee experience and community relations calendar, including events, gifts, giveaways, and volunteer activities.
• Coordinate environmental health and safety and site operations, including audits, inspections, employee training, emergency notifications, and facilities maintenance.
• Oversee domestic and international logistics, including mail, carriers, customs brokers, shipping agents, and the import and export of R&D equipment.
• Lead site purchasing activities and monitor spending in coordination with global colleagues to ensure compliance with company policy.
• Administer the employee attendance system and prepare monthly payroll reports.
  
  

Required Qualifications:

• At least 2 years of administrative experience in a corporate environment.
• Professional-level written and verbal communication skills in Hebrew and English.
• Demonstrated experience managing programs, events, projects, or organizational changes.
• Proficiency with Microsoft Office applications and the ability to work independently in a fast-paced environment.
• Ability to manage multiple priorities and influence stakeholders across organizational levels.
  
  

Preferred Qualifications:

• Bachelor’s degree in organizational development, business administration, or a related field.
• Experience across Human Resources, operations, finance, purchasing, logistics, or project management.
• Strong business judgment and the ability to align communications and initiatives with business objectives.
  
  

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

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Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected].

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

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This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).