Office & Operations Coordinator

About Bites

Bites is an AI frontline enablement platform. Companies with large deskless workforces — retail, hospitality, logistics, manufacturing and healthcare — use Bites to train, update and engage their employees through short, mobile-first content delivered where they already work. Founded in 2020, Bites is headquartered in Tel Aviv with a growing team in the US and serves enterprise customers worldwide.

The role

Location: Tel Aviv, Israel · Employment: Full-time · Reports to: Head of Business Operation

We are looking for an Office & Operations Coordinator to run the day-to-day of our Tel Aviv office and support a fast-growing global team. You will be the go-to person for everything that keeps the company running smoothly — from vendors, supplies and maintenance to travel, onboarding and company events.

This is a hands-on role with a high level of ownership. You will work directly with the Director of Finance & Operations and interact with every team in the company, so strong service orientation, organization and follow-through are essential.

What you'll do

• Run the office day to day: manage vendors and service providers, cleaning, groceries and supplies, equipment, deliveries and maintenance
• Serve as the first point of contact for employees' ongoing needs and keep the office a place people enjoy working in
• Support new-hire onboarding: workstation setup, equipment, access and a smooth first week
• Plan and execute employee welfare activities, team events and company gatherings
• Book flights, hotels, ground transportation and other logistics for business travel and conferences, in Israel and abroad
• Manage and coordinate calendars, meeting rooms and internal and external meetings
• Handle invoices, purchase requests and basic vendor administration together with the finance team
• Provide ongoing administrative and operational support to management and teams across the company

What we're looking for

• 1–3 years of experience in office management, administration or operations, preferably in a startup or tech company
• Very good English, written and spoken — you will coordinate with colleagues, vendors and partners abroad
• Highly service-oriented with a genuine desire to help people
• Organized, detail-oriented and able to manage many parallel tasks without dropping any
• Independent and proactive, with a high sense of ownership — you see what needs doing and do it
• Comfortable with Google Workspace or Microsoft 365 and quick to learn new tools

Nice to have

• Experience coordinating travel or events for a global team
• Experience with HR or finance administration (onboarding, expenses, invoices)
• Hebrew at native level

What we offer

• A central role in a fast-growing global company, with real impact on how the team works every day
• Direct exposure to company leadership and to every function in the business
• Competitive compensation and benefits
• A supportive, collaborative team culture