Personal Assistant to Two Business Executives - Russian - required

Personal Assistant to Two Business Executives

Russian - required

Herzliya / Tel Aviv

Position Number 627274

We're looking for a highly organized, discreet, and resourceful Personal Assistant to support two business executives with their personal and family administration - and to be the organizational brain behind their busy, ever-changing personal lives.

This is a full-time, on-site role based primarily in a home office in Herzliya, with partial presence in Tel Aviv.

What you'll do

• Manage calendars, schedules, and daily priorities
• Track, organize, and update tasks daily using Monday.com
• Coordinate business and personal travel arrangements
• Manage personal and family logistics with precision and discretion
• Handle ongoing personal administration - documents, passports, appointments, vendors, and all the small details that need to get done
• Support both executives with day-to-day personal-assistant needs
• Occasionally step away from the desk to pick up samples, meet a supplier, or handle something in person
• Turn scattered information into one clear, well-organized document instead of ten emails
• Communicate professionally and warmly with clients, suppliers, service providers, and partners
• Keep things moving smoothly even when priorities or plans change during the day

Who you are

• Hebrew - very high level, spoken and written
• English - very high level, spoken and written
• Russian - required at conversational level, primarily for communication with one of the two executives
• Exceptionally organized, with strong multitasking and prioritization skills
• Calm, focused, and effective under pressure
• Comfortable asking questions and clarifying priorities rather than making assumptions
• Strong professional boundaries - able to work closely and personally with the family while maintaining discretion, judgment, and a clear professional line
• High emotional intelligence - you read the room and adjust accordingly
• Resourceful and solution-oriented
• Presentable, communicative, and genuinely service-oriented
• Comfortable working with Outlook and Excel, including basic formulas
• Able to create clean, clear, and professionally formatted documents

What matters most

Personality, judgment, and capability matter more to us than years of experience.

If you have the right character, mindset, and ability to learn, we'll help you grow into the full scope of the role.

Good to know

This is an on-site position and is not a remote or work-from-home role.

There is a dedicated Office Manager responsible for the day-to-day office operations. While this role focuses primarily on personal and family administration, the two roles may work closely together when responsibilities or priorities overlap.

Position # 627274

This position is open to all genders.

Please submit your CV via the link:

 https://app.civi.co.il/promo/id=627274&src=984