Administrative Assistant

Company Description Grow US helps brands and creators build real, engaged audiences on Instagram using AI-driven, behavioral targeting rather than bots or fake followers. The company’s smart automation system manages engagement, follows, and growth so clients can scale their presence organically and authentically. Grow US focuses on faster, safer, and smarter growth while remaining fully compliant with Instagram’s guidelines. Clients benefit from advanced targeting, safe automation, real-time analytics, dedicated growth assistants, and a growth guarantee. Trusted by 3,000 clients worldwide, Grow US turns social presence into measurable business impact.
Role Description The Administrative Assistant at Grow US is a full-time, on-site role based in Herzliya. This position supports daily office operations by managing calendars, coordinating meetings, organizing documents, and handling general clerical tasks. The role includes answering and routing phone calls, welcoming visitors, and providing administrative support to executives and team members as needed. The Administrative Assistant also assists with preparing reports, maintaining records and databases, and ensuring smooth communication across departments. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, growth-focused environment.
Qualifications

• Candidates should possess strong administrative assistance and executive administrative assistance skills, including calendar management and meeting coordination.
• Candidates should possess professional phone etiquette and customer service skills for handling calls and greeting visitors.
• Candidates should possess clear and effective communication skills, both written and verbal, to support internal and external interactions.
• Candidates should possess solid clerical skills, such as data entry, document organization, and record keeping.
• Relevant qualifications include proficiency with office software (e.g., Google Workspace or Microsoft Office), strong organizational and time-management abilities, and attention to detail.
• Experience in an administrative or office support role is preferred; familiarity with tech or marketing environments is an advantage.
• Ability to work on-site in Herzliya, collaborate with diverse teams, and maintain confidentiality of sensitive information.