Administrative Coordinator Sales and Marketing

Phibro Israel is seeking an experienced and highly organized Administrative Coordinator – Marketing & Sales to support the daily operations of our Marketing & Sales department.

This is a key role that combines complex calendar management, administrative coordination, front desk responsibilities, and cross-functional support across the organization.

Key Responsibilities

Marketing & Sales Administration

• Manage complex and dynamic calendars for the VP of Marketing & Sales and additional department stakeholders.
• Coordinate meetings involving multiple internal and external participants.
• Prepare presentations, meeting materials, and summaries.
• Provide ongoing administrative support to the Marketing & Sales team.
• Assist with the organization of conferences, events, and business meetings.
• Create purchase requests and handle related administrative processes.

Office Administration

• Serve as the primary point of contact at the company reception desk.
• Welcome visitors and coordinate guest arrivals.
• Answer and direct phone calls.
• Coordinate office supplies and vendor-related requests.
• Support employee welfare activities and onboarding processes.
• Provide administrative support for additional organizational needs as required.

Requirements

• 3+ years of experience in administration, office management, or a similar role.
• Proven experience managing complex calendars and coordinating multiple stakeholders.
• Very good English communication skills, both written and verbal.
• Proficiency in Microsoft Office and Outlook.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and customer service skills.
• Assertive, proactive, and detail-oriented.
• Ability to work independently in a dynamic environment.

We are looking for an administration professional who enjoys creating order, coordinating people and processes, and serving as a trusted partner to the Marketing & Sales organization.

Airport City

Hybrid model: 4 days in the office, Thursdays from home