Administrative Coordinator

The role

We are a small intellectual-property law firm, based in Modi’in, looking for someone who can become a central part of our team.

The position is slightly difficult to name because it isn't quite an administrator, paralegal, personal assistant, or operations role — it contains elements of all four.

A significant part of the role is detailed, sometimes repetitive work: carefully handling client instructions and documents, managing information and files, checking that things have been recorded and dealt with correctly, billing and invoicing, and making sure that important details don't get lost. We need someone who genuinely takes satisfaction in accuracy, order and getting the details right.

But we are also looking for someone who sees the whole picture: keeping an eye on projects, priorities, and outstanding tasks, helping maintain momentum and making sure important things stay on the radar. That includes helping to keep the firm's attorneys, including its principal, organized, prepared and accountable.

Who we're looking for

We particularly value exceptional organization and attention to detail, initiative, reliability, good judgement and a genuine “rosh gadol” approach. We are looking for someone who is proactive, confident, and willing to express an opinion, while being considerate, warm, and pleasant to work with.

You might currently be an executive or personal assistant, an experienced administrator, an office or operations manager, a project coordinator, a paralegal, or something else entirely. We are looking for someone with substantial professional experience - around 12 years or more - but are much less interested in the title on your CV than in how you work. We are also looking for someone who enjoys learning and who is enthusiastic about developing new skills and knowledge as they grow into the role.

Practical details

Strong English and good working Hebrew are important, as is comfort with technology. We are open to sensible and responsible use of automation and AI to make work more efficient, together with the careful human oversight that professional work requires.

The position is expected to be part-time, around 4–5 hours a day, 4–5 days a week. Remote/hybrid working is certainly possible, but we are looking for someone based in or near Modi’in who is comfortable meeting and working together in person on a regular basis.

If the work, responsibility, and environment we've described sound like something you would genuinely enjoy, we'd be very happy to hear from you at [email protected]).