Office Manager

About us

Jeen.AI empowers enterprises with generative AI through advanced AI agents, automations, voice analytics, and knowledge-based insights across any cloud or on-premise environment. Trusted by industry leaders shaping tomorrow's technological landscape.

We are looking for an energetic, service-oriented Office Manager to play a key role in the day-to-day operations of our office and support the organization’s ongoing activities.

Responsibilities

• Manage front desk operations and host external meetings, including preparing meeting rooms and welcoming guests.
• Oversee office supplies and procurement: inventory tracking, placing orders, distributing equipment, and working with vendors
• Maintain smooth office operations: handle issues, coordinate and manage service providers
• Support employee onboarding processes: prepare equipment, handle administrative tasks, and assist with onboarding experience
• Provide administrative support for company events and employee wellbeing activities (ordering supplies, vendor coordination, preparation of materials)
• Manage incoming calls, mail, and emails; coordinate deliveries and logistics
• Provide ongoing administrative support to management and company teams (preparing materials for meetings, basic calendar coordination, general admin support)
• Work with internal systems and digital tools, and continuously learn new platforms

Requirements

• Previous experience in an administrative/operations role ; experience in a startup environment – an advantage
• Fluent in Hebrew and English (written and spoken)
• Full proficiency in computer applications (Office/ Google Workspace)
• Strong organizational and multitasking skills, with high attention to detail and ability to meet deadlines
• Ability to work under pressure and manage multiple tasks simultaneously
• Creative problem-solving and flexible thinking
• Ability to work independently as well as collaboratively with different teams
• High service orientation, excellent communication skills, and strong interpersonal skills
• Strong sense of ownership and ability to drive tasks through to completion