Office Manager (Ramat haHayal)

We are looking for an organized, energetic, and service‑oriented Office Manager to become the operational heart of our office and the professional support backbone for the CEO and management team. This role oversees the day‑to‑day running of the Ramat HaHayal office, manages executive calendars, supports HR and Finance processes, leads employee experience activities.

It is a key, high‑impact role for someone who thrives in a dynamic environment and enjoys creating a smooth, welcoming, and efficient workplace.

Responsibilities

• Full ownership of office operations, maintenance, supplies, vendors, and overall office appearance
• Managing meeting coordination, conference rooms, hospitality, and travel arrangements
• Overseeing onboarding processes, including systems access, cards, and office setup
• Executive support for the CEO and management: calendar management, meeting coordination, follow‑ups, and materials preparation
• Leading employee welfare activities: events, Happy Hours, gifts, and celebrations
• Supporting Finance with payments, supplier coordination, and basic administrative tasks
• Administrative coordination with the Ministry of Defense, including security clearances and entry permits
• Ensuring a positive company atmosphere and smooth day‑to‑day workflow

Requirements

• At least 2+ years of experience in office administration, operations and executive support from a technology company
• Proven experience working with senior executives
• Experience working in a defense company – advantage
• Excellent organizational and multitasking skills, with strong attention to detail
• High service orientation and strong communication skills
• Ability to work independently, prioritize tasks, and handle a fast‑paced environment
• Strong command of English and Hebrew (spoken and written)
• Proficiency with Office Suite / Google Workspace; experience with scheduling tools
• Discretion, trustworthiness, and a pleasant, professional demeanor