Office Receptionist / Admin Office Manager - Haifa

Company:

Qualcomm Israel Ltd.

Job Area:

Administration Group, Administration Group > Office Administration

General Summary:

General Summary

Provides administrative and operational support to the office,

serving as the first point of contact for employees and visitors.

This role combines front-desk reception duties with office management responsibilities, ensuring the facility runs smoothly and efficiently.

The ideal candidate will leverage proficiency in office software (Microsoft Office Suite) and internal systems to manage daily operations, coordinate facilities, and support leadership as needed.

This is a 5 days onsite position in Haifa

Reception & Visitor Management

Office Management & Administration:

• Supplies & Inventory: Monitor and maintain office supplies, breakroom inventory, and equipment (printers, copiers). Place orders via internal procurement systems (e.g., iProc, Pcard) to ensure stock levels are maintained.
• Facilities Coordination: Serve as the liaison for building maintenance, cleaning services, and repairs. Coordinate with the Facilities team for any workspace adjustments or maintenance requests.
• Financial Support: Assist with expense report submission, invoice processing, and purchasing card (Pcard) reconciliation in compliance with company policies.
• Meeting & Event Support: Arrange and coordinate complex meetings, luncheons, and team-building events. Assist with room bookings and catering setups.
• Administrative Assistance: Provide support to onsite leadership (Directors/Managers), including calendar management, travel coordination (domestic/international), and document preparation.
  
  

Required Competencies

• Communication: Ability to convey information clearly and accurately (verbal and written).
• Organization: Strong organizational skills to manage multiple tasks (phones, visitors, shipments) simultaneously.
• Technical Proficiency: Working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint).
• Adaptability: Adjusting behaviors to work efficiently with changing priorities.
  
  

Minimum Qualifications

• Education: Bachelor's Degree
• Experience: 2+ years of experience in an administrative, receptionist, or office management role.
  
  

Minimum Qualifications:

• Bachelor's degree.
  
  

OR

Associate's degree and 2+ years of Office Administration or related work experience.

OR

High School Diploma or equivalent and 4+ years of Office Administration or related work experience.

• References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.
  
  

Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [email protected] or call Qualcomm's toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).

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If you would like more information about this role, please contact Qualcomm Careers.