Office Manager

Role Specification

Responsibilities

• Responsibility of all administrative functions; Front office, office supplies, parking management, issuing of employee/visitors cards, cleaning, security, repair & maintenance, etc.
• Vendor management – Price negotiations, contracts, registration of new vendors in TCS internal Portal.
• Raising all Invoices receiving through emails and via post on time in TCS internal Portal.
• Following approval process chains till payment is done by finance.
• Accommodation & Event management - Responsibility for visiting senior associates’ accommodation arrangements at Hotels and coordination for all event management.
• Responsibility of CEO’S calendar and personal assistance
• Leading and managing courier services.
• Coordinating and extending support for expats accommodation contracts with Lawyers & house owners (this part is aligned and working closely with Admin Head)
• Hosting – Issuing of WP / Business visa / Hotel accommodation Invitation Letters to TCS associates in coordination with admin Head . Accommodations / Transportation)
• Organizing company events, transportation & welfare assistance.
• Hosting – client management - Drinks and refreshments for guests / Management meetings
• Availability for 5 working days from office

Key Skills Required

• Profound knowledge in excel, word documents.
• Proficiency in English language.
• Multitasker
• Discreet
• Responsible
• Available to work Full time position +
• Team player
• Reliable
• Accurate
• Communicative
• Assertive
• Can work under Pressure

Type

Details of The Role (For Candidate Briefing)

Reporting To Which Role

Admin Head Israel

Size of the Team, if any Reporting to this Role

None

Unique Selling Proposition (USP) of The Role

• Working with cross functional and diverse teams
• Learning Global Administration & Facility procedures

About Tata Consultancy Services

Tata Consultancy Services (TCS) is an IT services, consulting and business solutions organization that has been partnering with many of the world’s largest businesses in their transformation journeys for over 50 years. TCS offers a consulting-led, cognitive powered, integrated portfolio of business, technology and engineering services and solutions. This is delivered through its unique Location Independent Agile™ delivery model, recognized as a benchmark of excellence in software development.

A part of the Tata group, India's largest multinational business group, TCS has over 500,000 of the world’s best-trained consultants in 46 countries.