Administrative Coordinator

Administrative Coordinator

National Center for High-Temperature Materials Characterization (THERIS)

Ben-Gurion University of the Negev (BGU) is one of Israel’s leading research universities and a world leader in multiple fields. With approximately 20,000 students and 4,000 faculty members, BGU offers education and research opportunities across diverse faculties: Engineering Sciences, Health Sciences, Natural Sciences, Humanities and Social Sciences, Business and Management, Medicine, Advanced Graduate Studies, and Desert Studies.

The University has over 100,000 alumni contributing significantly to research, industry, healthcare, economy, society, and culture. It operates three main campuses — the Marcus Family Campus in Beer-Sheva, the Sede Boqer Research Campus, and the Eilat Campus — and hosts national research institutes, including the new National Center for High-Temperature Materials Characterization (THERIS).

This is a full-time, on-site position based in Beer-Sheva.

The Administrative Coordinator will provide comprehensive administrative and logistical support to the Center’s management team and research staff. Responsibilities include:

• Assisting with daily operations of the Center, including scheduling, correspondence, and travel coordination.
• Managing communications with university departments, industry partners, and funding agencies.
• Preparing budgets, financial reports, and procurement requests; following up on orders and payments.
• Supporting grant submissions and research contracts, both in Israel and internationally.
• Assisting with organization of scientific events, visits, and academic delegations.
• Handling documentation, filing, and data management.
• Supporting student and researcher activities, recruitment, and onboarding processes.
• Providing logistical coordination for shipments, materials, and laboratory operations.
• Participating in the organization of meetings, seminars, and conferences.
• Managing additional duties as assigned by the Center’s management.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum two years of administrative experience, preferably in academic, scientific, or research environments.
• Strong organizational, multitasking, and prioritization skills.
• Excellent interpersonal communication and teamwork abilities.
• Proficiency in MS Office tools and university management systems.
• Ability to manage multiple parallel tasks under tight deadlines.
• Fluency in Hebrew and English (spoken and written).
• High sense of responsibility, precision, and discretion.

• Location: Beer-Sheva, Ben-Gurion University of the Negev
• Employment Type: Full-time (100%)
• Reports to: Director, National Center for High-Temperature Materials Characterization
• To apply: Send CV and cover letter to [email protected]