Office & Administrative Manager (Maternity Leave Replacement)

Office & Administrative Manager (Maternity Leave Replacement)

Location: Tel Aviv – Ha’arba’a 28, Hagag Towers | Hybrid model

Duration: Approximately 5 months | Reports to: CEO

Darwin AI helps governments use artificial intelligence in ways that are responsible, transparent, and aligned with public values.

Our platform enables agencies to design, govern, and scale AI initiatives safely  supporting everything from policy design to implementation.

We’re a global, fast-moving team that combines public-sector expertise with cutting-edge AI innovation.

We’re looking for an experienced and highly organized Office & Administrative Manager to join our Tel Aviv office for approximately five months as a maternity leave replacement.

This role is central to the daily operations of Darwin AI, ensuring smooth coordination of schedules, meetings, travel logistics, and administrative processes.

You’ll work closely with our CEO and leadership team, providing proactive support and helping the company run efficiently while maintaining the warm, people-centered culture that defines Darwin AI.

Executive & Administrative Support

• Manage the CEO’s calendar, coordinate meetings, and handle scheduling across time zones.
• Organize travel arrangements, including flights, accommodations, and itineraries.
• Prepare materials and logistics for meetings, visits, and offsites.
• Provide day-to-day administrative and logistical support to the CEO and leadership team.

Office & Operations Management

• Oversee daily office operations, supplies, vendors, and facilities.
• Coordinate company-wide logistics and internal communications.
• Support process improvements and contribute to operational playbooks.

Finance & Documentation

• Assist with invoices, reimbursements, and coordination with accounting.
• Maintain organized records, contracts, and key documents in the company Data Room.

Employee Welfare & HR Support

• Lead onboarding for new hires (welcome kits, setup, introductions).
• Support employee welfare programs:HH, events, gifts, and team activities.

• 3+ years of experience in administration, executive assistance, or office management (startup experience preferred).
• Exceptional organizational skills and attention to detail.
• Excellent written and spoken English.
• Strong communication and interpersonal abilities.
• A proactive, reliable, and solution-oriented mindset.

• Join a mission-driven team shaping how governments use AI responsibly.
• Work closely with inspiring leaders in a collaborative, human-centered environment.
• Enjoy flexibility and autonomy in a hybrid work model.

Please send your resume to [email protected].