Administrative Manager

Pi-Cardia is a dynamic medical device startup specializing in cardiovascular innovations, committed to developing cutting-edge technologies that transform patient care.

We’re looking for a proactive and detail-oriented Administrative Manager to lead administrative operations at our Rehovot office (on-site only) and provide remote administrative support to our growing U.S. team.

Positioned at the front desk, you will be responsible for the smooth running of daily operations, managing our Admin & Travel Coordinator, and ensuring strong administrative support globally.

This role reports directly to the Executive Director.

Main Responsibilities:

• Own and manage day-to-day office operations, ensuring a smooth, efficient, and well-maintained work environment
• Act as the primary point of contact for all administrative matters across the organization
• Provide executive support when needed (e.g., scheduling, logistics)
• Provide remote administrative and operational support to the US team
• Provide day-to-day guidance to the Admin & Travel Coordinator to ensure seamless support
• Oversee office supplies, maintenance, and facility management
• Manage vendor relationships and negotiate service contracts and pricing
• Support IT operations including purchasing and setting up equipment, basic troubleshooting, onboarding coordination, and liaison with IT vendors
• Partner with HR on employee-related logistics and team activities

Requirements:

• Proven experience (4+ years) as an Administrative Manage (experience in a high-tech environment is an advantage)
• Excellent verbal and written communication skills in Hebrew and English – Must
• Experience in managing employees and supporting executive level - an advantage
• Bachelor’s degree
• Comfortable working flexible hours, including occasional support for US-based teams in different time zones
• A highly organized, service-oriented professional with strong interpersonal and problem-solving skills
• Ability to work independently and collaboratively in a fast-paced environment