Office Manager (Maternity Leave Replacement)

TL:DR

We are seeking a talented Office Manager for a temporary position for 6-7 months to join our dynamic team at Ecoplant.

Do you think you have what it takes? Read on and apply today!

Ecoplant (acquired by Ingersoll-Rand) makes the world a cleaner place.

Utilizing cutting-edge AI, we optimize Factories' electricity usage to decrease CO2 emissions.

Among our customers are industry giants such as Nestlé, Quaker, and Osem.

Responsibilities:

• Office Operations - Ensure the office is well stocked with supplies, shop for office and other necessities, IT & Equipment Procurement, and oversee office daily maintenance.
• Vendor Management – Manage procurement, including locating suppliers, comparing quotations, and daily interactions with vendors.
• Finance Support – Process and track vendors' invoices, credit card transactions, employees' expense reports, ensuring timely payment, and provide supporting documents to the finance department.
• Oversee employee time tracking and social benefits reports.
• Executive Support – Help leadership with daily administrative tasks.
• Employee Support & Onboarding – Assist with onboarding new employees, including office setup, documentation and welcome packages.
• Welfare - Assist in organizing company team events, internal gatherings, birthdays and holiday gifts.

Qualifications:

• 5+ years of experience in office management, administration, or a related role.
• Strong communication skills.
• Basic accounting knowledge and familiarity with financial and operational processes.
• Highly organized, problem-solving personality, and proactive approach.
• Proficient in Microsoft Office Suite and other office management tools.
• Experience working with global systems (e.g. SAP concur, Meckano, Monday)- advantage.
• Fluent in English and Hebrew.

Why Ecoplant

• Easy commute - we're just a few minutes' walk from the train station
• Ecoplant is during rapid growth, aiming to double our R&D center this year
• Hybrid environment with a healthy work-life balance
• A friendly and inclusive workplace culture that fosters collaboration and innovation