Logistics and Office Manager - Israel Office

Overview:

Reporting to the managerial team of ELNET-Israel, the Logistics and Office Manager will be responsible for all administrative and logistical aspects of the ongoing operations of the ELNET-Israel office, including logistics & planning of strategic dialogues and conferences: preparation of material including biographies, partnerships, invitations and recruitment of participants, booking hotels, flights, restaurants, and events venues; manage and keep track of expenses according to the budget of each activity; working with various vendors and suppliers; managing the office’s schedule according to the changing needs of the different departments and managers; setting meetings; reaching out to ELNET’s contacts and board members and assisting in every operational aspect of the organization.

This is a full-time position beginning immediately. The organization’s offices are in Ramat Gan, Israel.

Key Responsibilities include, but are not limited to:

• Work alongside the directors and project managers to plan and implement relevant activities, and coordinate visits to Europe in coordination with our counterparts.
• Manage the administrative needs of the managerial team: manage calendars, schedule meetings, prepare materials for meetings, book flights, and executive trip management, etc.
• Manage the office of ELNET-Israel: ordering office and kitchen supplies, contacting maintenance personnel, managing the office suppliers, etc.
• Assist in developing ELNET-Israel in all its dimensions including expanding the professional and political network while planning and organizing different activities and events; writing thank you letters, etc.
• Coordinate and support the overall efforts of ELNET – mostly behind the scenes work which is crucial to our impact creating and success.

Required Skills:

The Ideal candidate will possess the following qualifications:

• English: mother tongue level (verbal and written)
• Excellent written and verbal communication skills in Hebrew
• Detail orientation – a must!
• Multi-tasker and deep understanding of the smallest details that impact the bigger picture
• 2-3 years of experience in a similar position in a non-profit or for-profit organization
• Negotiation skills
• A team player
• Competent in Office programs: Word, Excel, PowerPoint, Outlook, Zoom, Dropbox, etc.
• Service-oriented; committed to excellence, and attentive to details.
• Works well under pressure.
• University degree in the organization’s field.

We Offer:

• Work in an international, young, and dynamic team with low and adaptive hierarchies
• Great scope for your own projects and ideas
• Integration into an international network from politics, business, science, and media
• Potential to expand activities (increase hours or support projects of ELNET Israel)
• Additional working measures, e.g. training