Admin Associate

KeyResponsibilities: CalendarManagement & Daily Operations
Manage a complex and dynamic calendar (including customer, partner,and international meetings)
Coordinate 1:1 meetings with managers and employees (subject toapproval)
Schedule meetings with global stakeholders and senior leadership
Coordinate QBRs (Israel, Enterprise, Channel) including fulllogistics
Manage invitations for shared events (e.g., FRS viewing sessions)
Prioritize tasks and ensure smooth day-to-day flow LeadershipMeetings & Documentation
Attend weekly leadership meetings (Sundays)
Take minutes and distribute summaries to relevant stakeholders
Track action items and follow up on execution
Plan and execute large-scale meetings (QBRs, Hackathons) end-to-end Stakeholder& Cross-Functional Coordination
Work closely with team leaders and department managers
Act as a POC between leadership and internal/external stakeholders
Coordinate with global leadership teams (e.g., Adrian and team) Approvals& Process Management
Consolidate and route requests for VP approval
Monitor status of tasks, decisions, and communications
Maintain documentation and ensure proper communication flow

Budget& Administrative Management
Manage budgets for events, employee welfare, and holiday gifts
Work with vendors and handle purchase orders
Process expenses (Concur, P-Card, business trips)
Handle operational payments (e.g., parking approvals) Events,Offsites & Production
Lead All Hands events (bi-annual) including content, logistics, andsuppliers
Organize leadership offsites (typically annual)
Coordinate visits from international guests
Manage sales-related events (QBRs, Hackathons, team events) TrainingCoordination
Coordinate weekly training sessions
Collect topics from managers and align with presenters
Manage invites, reminders, and on-site logistics TravelManagement
Plan and coordinate business travel (flights, hotels, agenda)
Work with travel vendors (e.g., Amex)
Prepare materials and ensure readiness InternalCommunication & Employee Experience
Manage internal communications (email, WhatsApp, office screens)
Oversee employee milestones (birthdays, life events)
Lead employee engagement and welfare programs
Including:
Holiday gifts Life events Employee familyevents Seasonal activities Company events KeyInterfaces
VP of Sales Sales Leadership Team Leaders Finance HR Vendors Global Stakeholders SuccessMetrics
Effective and accurate calendar management Leadership andsatisfaction
Budget adherence
High-quality meeting summaries
Strong internal communication and engagement
Successful execution of events and initiatives