Personal Assistant & Office Manager

We’re seeking an experienced Personal Assistant & Office Manager to join our growing team.

We are fast-growing mobile gaming company that provides entertainment to millions of users around the world. Our office located in Tel Aviv.

Responsibilities

• Managing CEOs’ calendar- scheduling internal & external appointments and meetings.
• Act as the CEOs’ proxy, facilitating essential calls and ensuring seamless connectivity to all necessary discussions on a daily basis.
• Monitoring and following up tasks and commitments.
• Formulating travel plans and itineraries, encompassing flight arrangements and logistics.
• Overseeing the CEOs’ presence on professional networking platforms (Facebook& LinkedIn)
• Managing all professional and personal errands on behalf of the CEOs.
• Managing reception duties, including guest reception and directing inquiries.
• Coordinating meetings and scheduling the main conference room.
• Arranging travel logistics, including flights and accommodations.
• Obtaining office supplies and handling equipment issues.
• Overseeing clerical staff and addressing employee concerns.
• Ensuring compliance with health and safety regulations and office maintenance.
• Maintaining office organisation and cleanliness.
• Assisting the HR department with employee welfare initiatives.
• Handling client and employee gift orders.

Requirements and skills

• At least 2 years of experience as a Personal Assistant to a executive
• Hebrew & English- Excellent verbal and written communication skills
• Flexible availability throughout the day, ensuring accessibility during most hours.
• Discretion and confidentiality
• Independent professional.
• Excellent organisational and multitasking abilities.
• Exceptional planning and time management skills
• Comprehensive understanding of office management systems and applications
• Ability to prioritise tasks and work under pressure in a fast-paced environment.
• Attention to detail and problem-solving skills.