Administrative Assistant

A FinTech American company is looking for an Administrative Assistant.

As an administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office:

• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time-sensitive material.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Answer and direct phone calls
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Order office supplies.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Research and create important presentations and develop processes.
• Handle multiple projects.
• Prepare and monitor invoices.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Skills:

• Provides administrative support in a variety of functions to an individual, team, department or another group in an organization.
• Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials.
• Responds to or routes routine inquiries from external or internal sources with own correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• May be responsible for creating reports and distributing on a regular schedule.
• Has advanced word processing, spreadsheet, and graphics software skills.