Administrative Coordinator- Russian, Hebrew, and English Speaker

Company Description

Wix makes it possible for anyone to succeed online. Since 2006, we’ve grown to around 4,400 employees in 22 countries, launched over 40 products, and serve over 299 million users and their visitors worldwide. At Wix, we push you to innovate and evolve in non-traditional ways. We operate in collaborative, high-performing teams, building cutting-edge products and leveraging AI to redefine how our users create, manage and grow their dreams online. 

Although we’re already industry leaders in web creation and business, our work is nowhere near done. Our goal is to become the main engine of the Internet so we can create a more open web for all. 

We're proud to be an equal opportunity employer. Wix was built around the idea that everyone has the right to be successful, online. This same vision defines us as an employer: creating a work environment where everyone is welcome, and anyone has the right to succeed. 

As an Administrative Coordinator, you'll provide comprehensive administrative support to the operations department, streamline daily workflows, and manage the central service and maintenance requests system. In your day-to-day, you will:

• Provide cross-functional administrative support to improve departmental workflows

• Assist with procurement processes, including working with suppliers, receiving invoices, and processing them for payment

• Manage internal communication and operational data collection to generate reports

• Open, manage, and monitor service requests in the Visitt system, ensuring timely resolution

• Coordinate between supporting teams (maintenance and catering) and ensure compliance with defined procedures

• Oversee and manage employee transportation logistics, including special event travel and taxi bookings

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At Wix, we believe our best work happens together. Our work model is fully in person, with 5 days a week from our office. Flexibility remains a core value at Wix and special requests are handled thoughtfully at the team level.

• Administrative experience – an advantage 

• Fluent in Russian, Hebrew, and English 

• Strong organizational and data management skills 

• Proficiency in administrative platforms and tools like Visitt – an advantage 

• Ability to multitask and prioritize effectively in a dynamic environment 

• Strong interpersonal and communication skills

We are Wix’s Site Operations Guild. We ensure the Wix offices run smoothly and effectively, we take care of all employee experiences and work to ensure employee wellbeing. We do wellbeing the Wix way – with "fun" as one of our core values. And because we’re such a dynamic and diverse company, we’re constantly pushing the limits and innovating our employee experience.