AFC EM administrative assistant

This is an Executive Assistant role to supporting the EM AFC sector leader and her team.

The team is located all over EM region (Asia, EE, CE, Africa, LATAM) so the work is done virtually from your home.

You will work with people from different cultures and different time zones.

You will be working with marketing, R&E, design, consumer Insite, consumer engagement and other Executive Assistants.

We are looking for personable character with a flexible approach that are comfortable working remotely, collaboratively with a variety of colleagues, including the wider team of Administrators.

You will need a can-do attitude and a proactive approach to all parts of the role.

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. 25% of people in the world use Kimberly-Clark products every day. And it takes the right people, in the right jobs and the right places, to make that happen.

At Kimberly-Clark, you'll be part of the best teams committed to driving innovation and growth. We're founded on 150 years of market leadership, and we're always looking for new and better ways to perform—so what can you do with that? There's no time like the present to make an impact at Kimberly-Clark. It's all here for you at Kimberly-Clark.

The main purpose of this role is to provide full proactive administrative service including but not limited to:

Support AFC sector leader:

Diary management and meetings coordinating with full understanding the time zones, working hours, working days/national holidays of the relevant people. Ensure no scheduling conflicts when planning and accepting meetings requiring. Understanding the meetings priorities and supporting the AFC sector leaders needs.
Travel arrangements using K-C approved providers and ensuring end to end requirements are met in advance – flights, hotels, transfers, etc. along with managing any visa requirements and working with Global Mobility as necessary.
Managing expenses via Concur.
F2F team meetings - co-ordination including liaising with hotels/conference centers regarding room layout, facilities, equipment and catering. Negotiating the best rates where possible and supporting the meeting agenda and logistics both prior to and during the meeting/conference.
Responsible for creation of POs, management of events within budget and identify and implement cost saving opportunities.
Budget monitoring on a monthly basis, flagging any issues and proactively looking for opportunities for savings.

Support AFC sector team:

Supporting the team with PO’s opening in the system.
Supporting with documentation upload to systems like ETQ.
Supporting the team with PCP opening in the system
Develop and Share team communication like team members Birthdays, successful start-ups and any additional initiatives to strengthen team belonging and connect.

EDUCATION AND EXPERIENCE REQUIREMENTS

This role is available for local/regional candidates in EM markets at the same time zone as the AFC sector leader.
English capability - High level of expression in English (speaking and writing)
Recent and relevant experience of operating in an Executive Administrative position in a similar environment (experience in communication with senior leaders).
Impeccable time management and organizational skills .
Experience of interfacing with internal and external customers of all levels
Self-management skills, and capability to work remotely.
Ability to multi-task whilst identifying key priorities on a daily basis.

TECHNICAL/PROFESSIONAL SKILLS

Highly proficient in the use of:

MS office systems – particularly Outlook, PowerPoint & Excel
SAP R3
Concur

Total Benefits

Flexible Work Arrangements & Hybrid Model to support well-being of our employees and promote work-life balance.

Growth & Development we offer a broad scope of soft skills trainings available for every employee.

Learning & Growth - we offer a wide range of soft skills training available for every employee.

Forbes named Kimberly-Clark one of the World's Best Employers of 2023. For 150 years, we've been cultivating a workplace that brings out the best in everyone, and we look forward for the years to come.

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, check out the careers website. You'll want to review this and come prepared with relevant questions if and when you pass GO and begin interviews.

And finally, the fine print...
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This role is available for local candidates already authorized to work in the role's country only. K-C will not provide relocation support for this role.

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