Operations Specialist

Israel

Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

Role Overview

The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.

This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.

2. Key Responsibilities
Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage
C oordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties
Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards
Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies
Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows
Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures
Participate in special projects and operational improvement initiatives as required

3. Key Qualifications & Experience
Must-have requirements
2-3 years of experience in operations, finance operations, accounting support, procurement operations, or a related role
Experience with document management and operational workflows involving internal teams and external counterparties
Working knowledge of accounts payable processes
Ability to review, and maintain agreements and supporting documentation
Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance
Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting
Ability to manage multiple tasks and priorities within established procedures
Clear written and verbal communication skills
Fluent English
· Preferred qualifications
Experience with ERP, finance, or document management systems
Strong Excel or spreadsheet-based tracking and reporting skills
Experience participating in process improvement or special projects

4. Competencies & Behavioral Traits
Structured, reliable, and detail-oriented working style
Strong sense of ownership for assigned processes
Comfortable coordinating across teams and priorities
Process-improvement mindset within defined frameworks
Proactive, solution-oriented approach to operational issues

What we offer

Competitive salary and comprehensive benefits package.
Opportunities for professional growth within Nebius.
Flexible working arrangements.
A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!