Admin & Document Controller

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Key Responsibilities:
Provide administrative and document control support to site-based project delivery teams
Coordinate upload and completeness of project documentation in client's shared drive systems
Manage communication, tracking and control of project documents (submittals, RFIs, design documents, commissioning documents, close-out documents, etc.)
Conduct project document control audits and produce compliance reports (target: >95% compliance)
Coordinate contingent worker processes and project status tracking in online IT systems
Liaise with clients, PMs, contractors and designers regarding document issue, receipt and control
Support Intel Israel Finance & Cost Control processes, including project approvals and invoice management
Assist with project scheduling, subcontractor coordination, and procurement setup
Attend project meetings and provide client reports on project status
Required Skills:
Outstanding client relationship and communication skills
Excellent problem-solving abilities with strong attention to detail
Ability to manage multiple priorities in a high-pressure environment
Advanced Excel skills; proficient in Word, PowerPoint and Microsoft Project
Fluent English and Hebrew (written and verbal)
Proactive, 'can-do' attitude with solution-oriented approach
Preferred Experience:
2-3 years in project management, construction management or facilities management
Experience in large-scale construction, manufacturing or production environments
Document control and audit experience across multiple construction projects
Business Intelligence/Data Analytics background (Tableau, Power Pivot)
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.