Convoy Manager

PURPOSE OF THE JOB

The Convoy Manager is responsible for the planning, coordination, and execution of convoy movements supporting Appitrack and slipform track construction activities to achieve organizational targets at HN LRT Project. This role ensures all required equipment, materials, and personnel are transported to and from worksites on time, safely, and efficiently, in full compliance with operational schedules, safety regulations, and project objectives.

To plan, manage, and execute Appitrack and slipform operations, ensuring alignment with organizational targets, optimizing convoy efficiency, and maintaining strict safety compliance while supporting timely project delivery.

ORGANISATION

Organization structure (job belongs to...)

Track Construction

Direct reports:

Installation teams
Convoy Supervisors, Drivers, Escort Vehicles, Signalers / Flagmen
Track construction Manager

Network & Links

Internal

Track Project Manager, RSY Construction Manager, Sourcing, sub-contractor, Quality team, Interface sub-system (OHLE, Signalling, POS, PSD …)

External

Client consultant, CW team

MAIN RESPONSABILITIES

Responsibilities

Planning & Coordination

Develop detailed convoy plans aligned with Appitrack and slipform construction schedules and organizational goals.
Coordinate convoy routes, timings, and sequencing with internal planning and site execution teams.
Secure all necessary traffic management arrangements, permits, and escort services.
Forecast convoy needs and resource allocation to meet project milestones.

Execution & Operational Control

Directly manage convoy departure, in-transit progress, and site arrival to ensure execution matches the plan.
Oversee loading/unloading to ensure correct handling of specialized tracklaying machinery and components.
Implement contingency measures to minimize impact of delays, breakdowns, or route issues on project targets.

Safety & Compliance

Enforce strict adherence to project safety protocols and road traffic regulations.
Conduct pre-departure safety checks and team briefings for convoy staff.
Report, record, and investigate all incidents or near misses.

Performance Monitoring & Reporting

Track convoy performance against project schedules and organizational KPIs.
Maintain accurate logs, delivery confirmations, and operational records.
Provide daily, weekly, and milestone-based reports to management, highlighting successes and improvement areas.

Resource & Cost Management

Ensure optimal allocation of vehicles, drivers, and escort teams.
Monitor fuel usage, vehicle conditions, and maintenance schedules.
Recommend process improvements to reduce costs and increase efficiency without compromising safety or quality.

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

Bachelor’s degree in Logistics, Transportation Management, Civil/Mechanical Engineering, or related field.
Equivalent technical diploma with relevant operational experience may be considered.

Desirable:

Understanding of track construction sequencing and material/equipment handling.
Familiarity with restricted-access work environments (e.g., tunnels, urban rail corridors).
Knowledge of planning and scheduling tools (Primavera, MS Project) is an advantage.

Experience

5+ years in convoy/logistics management within railway construction, heavy civil works, or large-scale infrastructure projects.
Hands-on experience with Appitrack and/or slipform tracklaying preferred.
Knowledge of heavy load transport regulations, road safety, and logistics optimization.

Desirable:

Knowledge of planning and scheduling tools (Primavera, MS Project) is an advantage.

Competencies & Skills

Leadership: Ability to guide diverse teams in high-pressure, time-sensitive environments.
Execution Focus: Consistently delivers plans on schedule and within organizational targets.
Decision-Making: Quick, informed responses to operational challenges.
Communication: Strong skills in liaising between operational, safety, and authority stakeholders.
Problem-Solving: Innovative approach to overcoming logistical challenges.
Organizational Skills: Ability to run multiple convoys and schedules simultaneously.
Safety Orientation: Proactive commitment to creating a zero-incident environment.
Resilience: Flexible for night shifts, weekends, and extended hours as required by construction schedules.

Job Segment: Manager, Management