Convoy Manager

PURPOSE OF THE JOB

The Convoy Manager is responsible for the planning, coordination, and execution of convoy movements supporting Appitrack and slipform track construction activities to achieve organizational targets at HN LRT Project. This role ensures all required equipment, materials, and personnel are transported to and from worksites on time, safely, and efficiently, in full compliance with operational schedules, safety regulations, and project objectives.

To plan, manage, and execute Appitrack and slipform operations, ensuring alignment with organizational targets, optimizing convoy efficiency, and maintaining strict safety compliance while supporting timely project delivery.

ORGANISATION

Organization structure (job belongs to...)

• Track Construction
  
  

• Installation teams
• Convoy Supervisors, Drivers, Escort Vehicles, Signalers / Flagmen
• Track construction Manager
  
  

• Track Project Manager, RSY Construction Manager, Sourcing, sub-contractor, Quality team, Interface sub-system (OHLE, Signalling, POS, PSD …)
  
  

• Client consultant, CW team
  
  

• Develop detailed convoy plans aligned with Appitrack and slipform construction schedules and organizational goals.
• Coordinate convoy routes, timings, and sequencing with internal planning and site execution teams.
• Secure all necessary traffic management arrangements, permits, and escort services.
• Forecast convoy needs and resource allocation to meet project milestones.
  
  

• Directly manage convoy departure, in-transit progress, and site arrival to ensure execution matches the plan.
• Oversee loading/unloading to ensure correct handling of specialized tracklaying machinery and components.
• Implement contingency measures to minimize impact of delays, breakdowns, or route issues on project targets.
  
  

• Enforce strict adherence to project safety protocols and road traffic regulations.
• Conduct pre-departure safety checks and team briefings for convoy staff.
• Report, record, and investigate all incidents or near misses.
  
  

• Track convoy performance against project schedules and organizational KPIs.
• Maintain accurate logs, delivery confirmations, and operational records.
• Provide daily, weekly, and milestone-based reports to management, highlighting successes and improvement areas.
  
  

• Ensure optimal allocation of vehicles, drivers, and escort teams.
• Monitor fuel usage, vehicle conditions, and maintenance schedules.
• Recommend process improvements to reduce costs and increase efficiency without compromising safety or quality.
  
  

• Bachelor’s degree in Logistics, Transportation Management, Civil/Mechanical Engineering, or related field.
• Equivalent technical diploma with relevant operational experience may be considered.
  
  

• Understanding of track construction sequencing and material/equipment handling.
• Familiarity with restricted-access work environments (e.g., tunnels, urban rail corridors).
• Knowledge of planning and scheduling tools (Primavera, MS Project) is an advantage.
  
  

• 5+ years in convoy/logistics management within railway construction, heavy civil works, or large-scale infrastructure projects.
• Hands-on experience with Appitrack and/or slipform tracklaying preferred.
• Knowledge of heavy load transport regulations, road safety, and logistics optimization.
  
  

• Knowledge of planning and scheduling tools (Primavera, MS Project) is an advantage.
  
  

• Leadership: Ability to guide diverse teams in high-pressure, time-sensitive environments.
• Execution Focus: Consistently delivers plans on schedule and within organizational targets.
• Decision-Making: Quick, informed responses to operational challenges.
• Communication: Strong skills in liaising between operational, safety, and authority stakeholders.
• Problem-Solving: Innovative approach to overcoming logistical challenges.
• Organizational Skills: Ability to run multiple convoys and schedules simultaneously.
• Safety Orientation: Proactive commitment to creating a zero-incident environment.
• Resilience: Flexible for night shifts, weekends, and extended hours as required by construction schedules.