Office Coordinator at Bat Yam, Tel Aviv, Israel.

About Olala Homes

Olala Homes is a fast-growing tech-enabled real estate management and hospitality company with headquarters in Barcelona. We are part of a Hospitality group that manages over 1200 short-term rentals, hotels, and other unique accommodations, as well as 10 restaurants , across multiple countries in Europe, Asia and the Middle East. Our mission is to provide our guests with unique hospitality experiences while promoting an efficient and sustainable way of travelling with style. Since our beginning in 2014, we’ve expanded our operations to 17 cities and are on our way to continue growing in different markets worldwide by offering travellers smart/digital and stylish accommodations and high-level service.

Your role

We are seeking a dynamic and passionate Office Coordinator at our Hotel in Bat Yam, Israel. As an Office Operations Coordinator you will play a crucial role in supporting the administrative functions of our hotel operations. You will work behind the scenes to ensure efficient communication and coordination between departments, maintain accurate records, and provide essential support to both guests and hotel staff. You will report directly to the Operations Manager and you will work along side to the Operations Coordinator. This is an excellent opportunity to gain hands-on experience in the vacation rental industry and be part of the fast growth of our company.

Your Journey

Administrative Support: You will handle day-to-day administrative tasks such as filing, data entry, and documentation management. Assist in maintaining accurate records of hotel operations, including financial transactions, guest information, and employee records.

Financial Management: Support the finance department in tasks such as invoice processing, expense tracking. Maintain confidentiality and accuracy in handling cash and credit card transactions.

Monitor and maintain inventory levels of office supplies and operational materials. Coordinate with relevant departments to ensure timely replenishment and efficient utilization of resources.

Communication: Serve as a point of contact for internal communication, ensuring effective flow of information between departments. Respond to inquiries and requests from staff and management, providing assistance and information as needed.

You will be responsible for the cleaning and maintenance schedule.

Host small/large events and groups

Support with reservations, contracts, payments.

For us, every day is filled with purpose.

What do you bring to your trip

Minimum of 2 years of experience as Office Coordinator, preferably in the hospitality industry.

Excellent verbal and written communication skills in Hebrew and English; additional knowledge of other languages is an advantage.

Ability to work efficiently in a dynamic, multi-tasking environment.

Strong organizational skills and attention to detail.

Friendly, professional and customer service oriented attitude.

Good knowledge of computer systems and reservation software.

Availability to work rotating shifts, including weekends and holidays.

Passionate, proactive, hands on, dynamic and energetic

Flexible,resilient and adaptable to changes

Confident working in cross-functional teams.

Comfortable in a start-up environment.

You will work from 9 to 18h - five days a week and able to respond emergencies during off hours and weekends

Diversity and Sustainability

At Olala Homes, we take pride in cultivating a vibrant and inclusive work environment that celebrates individuality and diversity. We believe that these are invaluable assets that fuel innovation, foster creativity and drive our overall success.
Additionally, we believe in taking action towards curving the impact that our company has on its environments. This includes implementing energy efficient practices and engaging in community projects that promote cultural preservation among others actions.

We look forward to receiving your application!

For more information about Olala Homes, visit www.olalahomes and to keep up to date with Olala Homes’ news, follow us on LinkedIn and Instagram!