Executive Assistant

At Autofleet we support the world’s largest vehicle fleet operators and transportation providers to optimize existing operations and seamlessly launch new, dynamic business models - driving efficient operations and maximizing utilization.

We are a dynamic startup based in Tel Aviv, We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. This role is critical in ensuring the smooth operation of daily activities, managing priorities, and serving as a reliable partner to the executives.

Key Responsibilities:

Executive Support: Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, and correspondence handling.
Scheduling: Manage complex calendars, coordinate meetings across time zones, and adjust schedules as needed.
Travel Arrangements: Organize domestic and international travel plans, including flights, accommodations, and itineraries.
Communication Management: Act as a point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.
Event Coordination: Assist in planning and executing internal events, team meetings, and off-site gatherings.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Flexibility: Adapt to changing priorities and handle urgent matters outside standard working hours when necessary.

Ad-hoc Tasks: Support various administrative and operational tasks as needed to ensure smooth workflows.

Requirements

2 years of proven experience as an Executive Assistant.
Exceptional organizational and time management skills.
Fluent written and verbal communication in English
High level of discretion and professionalism in handling sensitive information.
Willingness to work flexible hours when required to support global or time-sensitive activities.
Ability to work independently, multitask, and prioritize in a fast-paced environment.
Attention to detail and problem-solving skills.