Administration Manager

Position Overview:

Alexander Muss High School in Israel is seeking a dedicated and experienced Administration Manager to oversee and manage the school’s administrative operations. This role is integral to ensuring smooth business practices and supporting the academic mission of the institution.

Key Responsibilities:

Lead the day-to-day administrative operations of the school, including Calendar management.
Provide administrative support to the executive team of the school.
Oversee travel arrangements of the Management team including meetings and events scheduling abroad.
Assist and support any other team member with preparation of material for any meeting and events including summarizing and distributing documents as required to the various participants, and, when necessary, monitoring the execution of tasks.
Work with various information systems to ensure a high level of performance, information transparency and data control (Salesforces, Wrike, Veracross etc).
Coordinate with various departments to ensure effective communication and workflow.
Develop and implement administrative policies and procedures to enhance operational efficiency.
Monitor and evaluate administrative systems and processes for continuous improvement.
Assist the School’s Executive Management team with any other task as requested by the supervisor.

Qualifications:

Bachelor’s degree
Fluent English (mother tongue) - mandatory
3+ years’ administrative experience
Strong technical skills
Fast learner
Be extremely detail oriented and able to multi-task in an exceptionally busy environment.
Pro-active and energetic; ability to work on own with minimal daily supervision.
Strategic, out-of-the-box thinking
Excellent communication and interpersonal skills
Thrive in a fast-paced, collaborative environment with a high-volume workload often requiring short turnaround times.
Be a team player with a “customer service” mentality and ability to work with many people and personalities.
A “no job is too small” attitude and willingness to roll up your sleeves to get the job done.