The Personal Assistant will provide comprehensive administrative support to the executive, ensuring efficient operation and management of their schedule, communications, and various tasks.
This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.
Key Responsibilities:
Calendar Management: Schedule, organize, and prioritize appointments, meetings, and events for the executive, ensuring efficient time management and avoidance of conflicts.
Communication Support: Act as a primary point of contact; manage emails, correspondence, and phone calls, filtering inquiries and prioritizing critical communications.
Travel Coordination: Arrange travel, accommodation, and itineraries for business trips; prepare travel packs and ensure all travel details are up to date.
Project Assistance: Support ongoing projects by tracking deadlines, preparing materials, and maintaining organized documentation and files.
Administrative Tasks: Prepare and edit reports, presentations, and correspondence; manage expense reports and other administrative records.
Event Planning: Assist in organizing and coordinating events, meetings, and off-sites, handling logistics to ensure smooth execution.
Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.