We are looking for an Administration & Events Manager to supervise the company's daily operations and ensure ongoing event planning.
A great Administration & Events manager is someone who has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures, will be able to coordinate interdepartmental procedures and actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.
Responsibilities:
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Support of the financial and accounting department.
Overseeing receipts, creating reports and ongoing bookkeeping matters.
Working with financial portals and platforms and supporting all employees.
Monitor inventory of office supplies and the purchasing of new material to comply with budgetary constraints.
Oversee the end-to-end planning and execution of marketing events, such as conferences and webinars and distribute event plans to relevant participants.
Ensure that all collateral, giveaways, booth design and setup is executed for events, including vendor coordination, and logistics.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Monitor costs and expenses to assist in budget preparation.
Oversee facilities services, maintenance activities, tradespersons and vendors.
Provide administrative support to other team members and management and CEO, including report preparation and event planning.
Collaborate with the HR team on office-related events, employee engagement initiatives, and maintaining a positive company culture.