Chief of Staff

Arbox provides a comprehensive solution for businesses in the fitness, wellness, education, and course industries. Our platform optimizes business operations, enhances efficiency, and empowers business owners to achieve significant growth. We offer advanced scheduling systems, customer management tools, and streamlined payment processes to improve customer satisfaction and business success.

We seek a detail-oriented operations coordinator to manage projects and day-to-day tasks, including scheduling meetings, handling administrative duties, managing supplier relationships, and ensuring smooth project execution. This is a unique opportunity to work closely with the company’s founders, providing direct support and gaining valuable insights into the business. Ideal for candidates with strong organizational skills and prior administrative experience, this dynamic role offers growth opportunities in a fast-paced, collaborative environment.

The position requires 60-70% office-based work and is suitable for students with relevant experience.

Responsibilities:

• Managing day-to-day operational tasks, ensuring smooth execution of various internal projects.
• Coordinating and scheduling meetings, handling executive calendars, and ensuring task follow-ups and deadlines are met.
• Managing relationships with suppliers, gathering and comparing quotes, negotiating terms, and overseeing vendor communications.
• Handling administrative tasks such as purchasing, office organization, and facilitating internal communications.
• Managing office supplies, ensuring stock levels are maintained, placing orders, and working with vendors to meet office needs.
• Assisting with ongoing projects, ensuring tasks are completed in a timely manner and aligning with company objectives.
• Handling bureaucratic processes, managing paperwork, and ensuring compliance with regulatory requirements.
• Taking ownership of operational logistics, including coordinating with teams, suppliers, and external partners.
• Serving as the go-to person for daily tasks assigned by the executive team, ensuring successful execution and providing regular updates.

Requirements:

• Prior experience in an administrative or operational role – a significant advantage.
• Strong organizational skills with the ability to multitask and manage priorities effectively.
• Proficiency in Excel and task management tools; experience with AI tools is a plus.
• Excellent communication skills, both written and verbal, in Hebrew and English.
• Ability to take ownership of tasks and ensure successful completion.
• Availability for 60-70% (approximately 3 days a week) office-based work – suitable for students with relevant experience.

What We Offer:

• A dynamic, hands-on role focusing on day-to-day operations and project coordination.
• Opportunities for growth and development within a fast-paced and growing company.
• A supportive and collaborative work environment with a professional yet friendly atmosphere.
• Competitive conditions for the right candidate.