Office Manager

We are looking for an experienced and proactive Office Manager to support our small, dynamic team. This role is essential for managing daily office operations, scheduling appointments, and ensuring smooth coordination among team members. As an integral part of our team, you will help maintain an organized and efficient work environment. This is an excellent opportunity to join a growing firm with a strong company culture. We are seeking candidates who align with ION's core values, including integrity, accountability, mutual respect, professionalism, a non-hierarchical work environment, a no-nonsense attitude, a results-oriented mindset, and a commitment to work-life balance.

*Responsibilities*:

1. Ensure the smooth operation of the office, including managing the kitchen and common areas.

2. Handle the front desk, answer calls, and welcome visitors.

3. Provide administrative support and assist with various tasks (e.g., operations, welfare).

4. Schedule appointments and coordinate meetings as needed.

5. Manage relationships with vendors and service providers (e.g., IT, cleaners), including day-to-day oversight.

6. Collaborate with the finance team to manage office expenses and travel arrangements.

7. Step in for the PA when they are unavailable (and vice versa when the Office Manager is away).

*Qualifications*:

1. A proactive, "can-do" attitude.

2. Ability to identify and address potential issues before they arise.

3. Strong verbal and written communication skills in both Hebrew and English.

4. Exceptionally organized, detail-oriented, and efficient.

5. Ability to work well under pressure and manage multiple tasks simultaneously.

6. Proficient in Microsoft Office Suite and other essential software.

This position can be full-time, or 75%.

Job Type: Full-time