Procurement & Administration Accounts Department Manager

We are looking for a Procurement & Administration Accounts Department Manager. The position comprises two areas of responsibility:

1) Chartering accounts – Managing and monitoring the payments to vessel owners, as well as the respective financial records and accounts reconciliation.

2) Admin Accounts – Managing and monitoring the payments to Admin HO suppliers and reporting on periodical/routine basis to certain IL Tax authorities (while maintaining the respective financial records).

Major areas of responsibility

Chartering payments & accounts management

Ensure all payments are made on due time with full accuracy
Overall control and examination of payments withholding
Ensure all related charterer’s expenses are approved and posted for payment
Ensure all owners expenses are being debited to owners
Overall control on redelivered vessels yet to be finalized remaining balances
Ensure all requests from owners are being properly handled
CF forecast preparation
Various control reports to ensure smooth and accurate payments process (aging reports, Off-Hire deduction control report, Etc.)
Maintain a monthly CH expenses allocation to subsidiary
Overall control and billing management of 3rd party chartered out vessels
Quarterly and annual financial closing process – prepare the quarterly and annually financial statements related to chartered vessels, analyze variances in CH expenses, analyze the need in posting provision in respect of charter hire & CH related expenses, prepare the related parties CH expenses analysis
IT developments – examine from time-to-time improvement of current IT infrastructure, initiate new IT developments to support the day-to-day tasks
Ensure SOX compliance in respect of chartering payments & financial postings

HO suppliers and administration payments & accounts management

Ensure all payments are made on due time with full accuracy
Monthly control of administration expenses posting
Monthly control of administration expenses debited by global agents
VAT compliance process – ensure smooth monthly and annual reporting to VAT authorities, conduct various controls to support the monthly and annual VAT reporting process, initiate IT solutions to improve the VAT reporting process.
TAX advances payments management and execution - ensure monthly tax advances are paid accurately and on time, ensure annual reporting is done properly (856)
Monthly control of credit card payments in accordance with the company’s policy
Quarterly and annual financial closing process – prepare the quarterly and annually financial statements related to HO suppliers & administration expenses, analyze variances in expenses and balances, manage the provisions process to ensure accurate financial statements
Ensure SOX compliance in respect of HO suppliers & administration expenses
IT developments

Equipment quarterly & annual financial statements management

Quarterly and annually financial closing process – prepare the quarterly and annual financial statements related to Equipment expenses and balances, analyze variances in expenses and balances, manage the provisions process to ensure accurate financial statements
Ensure SOX compliance in respect of Equipment expenses and balances

Requirements:

CPA (IL), preference to those with internship at one of the BIG4 firms.
Managerial experience (usually with a team of bookkeepers).
Adequate English to maintain frequent written (and sometime verbal) communication.

Function:
Finance