Administrative Assistant

It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD and other forms of neurocognitive variation.We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [email protected]The A Side: A Day in The LifeThis is a unique opportunity to join the vibrant Israel office of Universal Music Publishing and play a vital part in driving all aspects of our business.We are looking for a self-motivated, eager to learn all-around player who thinks outside the box and has both administrative and people skills.The key responsibilities of the Israel Administrative Assistant, which encompasses our Licensing, Copyrights, Royalties and Creative business units, are to ensure the efficient and accurate administration and licensing of music on behalf of UMPG’s songwriters.Whilst confident in dealing with clients and efficient at multitasking, you are also happy to work collaboratively in our work hard play hard environment!The B Side: Skills & ExperienceRespond to sync licensing requests and log them inHandling queries raised by clients, affiliated companies, 3rd parties and collection societies. This will involve both phone work and written responses and will range from simple ownership enquiries through to more complex investigationsLiaise with local PRO – ACUM and UMPG global office on copyright and agreements mattersUnderstand and utilize UMPG’s data system management toolsAnalysis and interrogation of royalty statementsWork with the label on ad hoc projectsOversee the business suppliers’ chain of workSupport the creation and distribution of marketing materials across different platforms for both our Production and Commercial music cataloguesAttend client events and meetingsOccasionally attend music gigsHelp the team with various administrative tasksNecessaryA strong understanding of the music publishing businessStrong communication skills in Hebrew and English, both written and verbalAn aptitude for logical thinking and problem solvingAble to work effectively in a team environmentReliable, diligent, proactive and a good people personWell-organised with good attention to detailPersistent and results orientedProactive with an aptitude for logical thinking and problem solvingExcellent working knowledge of Microsoft Word, Excel and OutlookDesirableExperience in music licensing or syncGood understanding of the workings of collection societies worldwideExperience in registration of works, adaptation, translation and arrangement requestsUnderstanding of business sales, marketing or PRExperience in dealing with major broadcasters, advertising agencies and TV production companiesInterest in digital media and new and emerging technologiesAbility to create well-written materialA good eye for designJob Category: