Administrative Assistant (50% Position)

Description:

We are looking for a highly organized, proactive, and service-oriented Administrative Assistant to join our team and support the day-to-day operations of our growing high-tech company.

This role is ideal for someone who enjoys creating a positive employee experience, managing multiple tasks simultaneously, and taking ownership of office operations with a “can-do” attitude.

Responsibilities

• Support daily office operations and help maintain a smooth and pleasant work environment
• Order office supplies, groceries, snacks, and kitchen inventory
• Coordinate deliveries, vendors, and service providers
• Support employee welfare and office engagement activities
• Assist with company events, team gatherings, and celebrations
• Support employee onboarding and offboarding processes, including office setup, equipment coordination, and administrative support
• Handle general administrative and operational tasks as needed
• Maintain office organization, meeting rooms, and shared spaces
• Provide ongoing support to employees and respond to office-related requests in a timely and professional manner
• High level of English – both written and verbal – is required

Requirements

• Previous experience in administration, office support, or a similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work independently and manage priorities effectively
• High level of responsibility and ownership
• Service-oriented with a positive and approachable attitude
• Comfortable working in a dynamic and fast-paced environment
• Proficiency in Microsoft Office / Google Workspace

Position Details

• 50% position
• Presence in the office on Thursdays is mandatory
• 3–4 days per week in the office preferred, with flexibility

Personal Qualities We’re Looking For

• “Can-do” attitude and willingness to go above and beyond
• Proactive mindset with strong attention to detail
• Ability to take initiative and identify needs before being asked
• Pleasant, approachable, and supportive personality
• Team player with excellent people skills
• Flexible and adaptable
• High level of accountability and reliability

This role is a key part of creating a welcoming, efficient, and enjoyable workplace experience for all employees.