Administrative Assistant (533953)

We are seeking a highly organized and proactive Department Secretary to provide administrative support to the department VP and division managers. This role is ideal for a professional who enjoys working in a dynamic environment, managing multiple priorities, and serving as a key point of coordination within the department.

Location: Petah Tikva

Full-time position

Responsibilities:

• Manage the Department VP's calendar and office activities.
• Coordinate schedules and meetings for multiple division managers.
• Organize and support in-person meetings, multi-participant sessions, and department events.
• Welcome guests and oversee meeting logistics, including refreshments and room preparations.
• Coordinate contract and addendum signature processes with internal stakeholders.
• Provide ongoing administrative support to the department's daily operations.

Requirements:

• Previous experience managing multiple calendars and coordinating schedules.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage competing priorities.
• Strong organizational skills and attention to detail.
• Positive, service-oriented, and professional approach.
• Ability to remain composed and effective in a fast-paced environment with fluctuating workloads.

About Malam Team

Malam Team, the largest and leading IT services group in Israel, provides a comprehensive range of computer services in information technology. We keep constantly growing as an Israeli multi-culture company with a range of people and technologies. We believe in balancing family life and career, allowing our employees flexibility. The professional development of our employees is important for us, constantly exposing them to professional education and advanced content. Come work with us and enjoy our exclusive development programs and great family atmosphere.