Personal Assistant to the President & Founder

Beyond Oil | Yifat, Jezreel Valley, Israel

Beyond Oil, an international publicly traded FoodTech company, is seeking an experienced Personal Assistant to work closely with the company's President and Founder at its offices in Kibbutz Yifat, in the Jezreel Valley.

The most important requirement for this position is proven end-to-end project management capabilities, combined with exceptional task management skills and professional hands-on experience using digital project and task management systems.

The role combines project and lead management in Israel and internationally, ongoing task tracking, and driving processes forward while coordinating with multiple stakeholders, both within and outside the company.

 Key Responsibilities:

1. End-to-end project management, from initial lead generation through conversion into a sale.
2. Participating in meetings, documenting key decisions, and translating them into structured, actionable tasks.
3. Managing and tracking multiple ongoing projects and a large number of tasks simultaneously.
4. Coordinating between executives, employees, clients, and external stakeholders, ensuring clear ownership, deadlines, and progress tracking.
5. Independently following up on tasks through completion, including reminders, addressing delays, and escalating issues requiring management decisions.
6. Working with advanced project and task management platforms, AI tools, and automation solutions to improve operational efficiency.
7. Providing administrative and organizational support to the company's President in day-to-day activities, both locally and internationally.

 Requirements:

1.  Previous experience as an Executive Assistant, CEO's Assistant, Project Manager, or in a similar administrative role is a significant advantage.
2.  Hands-on experience and advanced proficiency in Monday.com or an equivalent professional project and task management platform are mandatory.
3. Proven experience managing and tracking multiple ongoing projects involving several stakeholders, different deadlines, and task dependencies.
4.  Demonstrated ability to independently build and manage a structured task management system, including task ownership, automated reminders, progress tracking, and performance monitoring.
5. Exceptional organizational and time-management skills, with strong attention to detail, accuracy, and prioritization abilities.
6. High level of independence, initiative, accountability, and the ability to drive tasks through to completion without requiring constant supervision or reminders.
7. Excellent English proficiency, including the ability to confidently conduct ongoing business conversations, is mandatory.
8. Advanced proficiency in Microsoft Office, familiarity with AI tools, and the ability to quickly learn new systems.
9. Excellent interpersonal and communication skills, reliability, and discretion.
10. Familiarity with Priority ERP and project management systems is an advantage.
11. Legal background or experience working with commercial agreements is an advantage.

Important Information for Applicants:

We are specifically looking for candidates with proven, hands-on experience managing tasks through a professional project management platform, not simply using Excel spreadsheets, calendars, or manual reminders.

For example, when a task involves four different stakeholders, multiple execution stages, and several deadlines, the successful candidate must be able to manage the entire process within one system, track progress, receive notifications about delays, and ensure that the task is completed.

As part of the interview process, candidates will be asked to present and demonstrate how they have actually managed tasks and projects in previous roles, which systems they used, and how they handled follow-ups, progress tracking, and accountability.

Senior management experience is not required. We are looking for a highly organized, responsible, independent, and proactive individual with strong practical skills in professional task and project management tools.

 Position Details:

1. Location: Beyond Oil offices, Kibbutz Yifat, Jezreel Valley, Israel.
2. Work arrangement: Full-time, office-based position.
3. Working hours: Flexibility in working hours to accommodate the company's international operations.
4. Compensation: Competitive terms and benefits for the right candidate.

 How to Apply:

Please send your CV along with a brief description of your experience using project and task management software.

WhatsApp applications only: +972-50-465-8086

• This position is open to all qualified candidates.