Office Operations Manager & Executive Assistant

At AGEERA, we operate in today’s hottest, most exciting, and challenging market alongside the industry’s leading minds, and we are seeking an Office Operations Manager & Executive Assistant to serve as the beating heart and operational engine of our Tel Aviv headquarters. This role is designed for a professional thriving in a dynamic environment, working closely with senior executive management, managing complex calendars with high-priority handling, and leading precise, flawless office operations.

Responsibilities:

• Complex Calendar Management & Executive Support:
• Dense & Complex Calendar Management: Independently plan, coordinate, and prioritize executive schedules, arrange strategic meetings, and resolve scheduling conflicts in real time.
• Operational Partnership & Confidentiality: Provide ongoing administrative support to executive leadership and handle sensitive matters with absolute discretion.
• End-to-End Office Operations & Management:
• Maintenance & Office Appearance: Full responsibility for office presentation and daily operations – managing cleaning services, maintenance contractors, and resolving facility issues.
• Procurement & Vendor Management: Sourcing vendors, managing ongoing supplier relationships, maintaining office inventory, and procuring supplies and equipment.
• Global Travel Logistics Management:
• End-to-End Travel Logistics: Full coordination of business travel for executives and team members (flights, hotels, ground transportation, car rentals, and conference registrations).
• Operational Projects & Technological Support:
• Special Project Management: Leading complex office projects, including logistical preparations and overseeing office relocation projects as needed.
• Operational Onboarding: Managing the logistical aspects of onboarding new employees (equipment, permissions, and workspace setup).
• Software & Tech Tools: Utilizing advanced office management software incorporating AI tools to streamline and enhance daily workflows.
• Financial Support: Administrating issues
  
  

• Professional Experience: 3+ years of proven experience as an Office Manager or Executive Assistant to senior management in a global/high-tech environment – Required.
• Complex Calendar Management: Hands-on experience managing tight schedules and complex calendar coordination for senior leadership – Required.
• Languages: Very high level / Fluency in English (writing, speaking, and reading) for interacting with global contacts and suppliers – Required.
• Technological Proficiency: High proficiency in Google Workspace calendars, Excel applications, and presentation software, experience using office management tools with AI features, and strong ability for rapid learning of new systems and tools.
• Personal Attributes: Problem solver mindset in a dynamic environment, flawless discretion and trustworthiness, high organization skills, excellent interpersonal communication, and strong independence.
• Work Model: Willingness for full-time, on-site work from company offices in Tel Aviv.